Write the route as an itinerary
List the departure point, every overnight destination, planned stops and the final return point. If the route is still flexible, identify which parts are fixed and which are approximate.
Include dates, people and luggage
Share the departure date, return date, approximate daily timing, passenger count and luggage. These details help the operator discuss an appropriate vehicle category and the basis of the quote.
- One-way or return journey
- Number of travel days
- Overnight destinations
- Expected passenger changes
- Large bags or equipment
Review the cost basis in writing
Ask whether the quote is based on distance, duration or another arrangement. Tolls, parking, permits, driver allowance, waiting time and extra-distance terms should be explained before confirmation.
Use this guide as a starting point
Vehicle details, availability, charges and booking terms vary by journey. Ask for the exact arrangement and inclusions in writing before confirming.
Plan an outstation journey →